General Meeting Agenda – September

II. Open Forum (7:10–7:25 p.m.)
Members will have up to one minute to ask a brief question regarding Coop operations. Appropriate staff or committee members may respond, and a brief follow-up may be taken.

III. Treasurer’s Report (7:25–7:40 p.m.)

IV. General Coordinators’ Reports (7:40–7:55 p.m.)

V. Member Committee Reports (7:55–8:10 p.m.)
Depending on the number of Committees prepared to report, each Committee will have up to 5 minutes to make a report. Committees need to notify the Chair before the meeting to help the Chair plan time allotments.

VI. AGENDA (8:10–9:30 p.m.)
Item 1: Annual Hearing Officers Committee Election (15 minutes)
Item Sponsor: Hearing Officer Committee
Election: Jonathan Fox and Catherine McCaw will be presented for re-election.

Item 2: Discussion of Proposed Amendments to Coop Bylaws to Make All General Meetings Hybrid (60 minutes)
Item Sponsor: Morgan Vo and CJ Glackin
Discussion: Proposal to make all General Meetings hybrid—both in-person and online—through amendments to the PSFC Bylaws and updates to the Guide to General & Annual Meetings to permit and facilitate in-person and remote voting and participation.

PSFC Bylaws–Proposed Amendments

ARTICLE VI

MEETINGS

1.⁠ ⁠The annual meeting of the membership of the corporation shall be held on such day in the month of June as the directors shall fix.

2.⁠ ⁠The Board of Directors shall meet at least ten times each year on such dates as it shall appoint and at such other times as it, by resolution, shall fix. The membership shall be given notice of each such meeting prior to such meeting. The directors shall inform those members who shall be present of the nature of the business to come before the directors and receive the advice of the members on such matters. The portion of the Board of Directors meeting that is devoted to receiving the advice of the members shall be known as the General Meeting and is not in any way intended to be one of the “meetings of the membership” that is referred to elsewhere in these bylaws. The members who gather to give advice to the directors may choose to vote in order to express their support or opposition for any of the issues that have come before the meeting. Presence and gathering at meetings shall be by physical presence and by virtual presence consistent with New York Business Corporation Law Section 708(c).

3.⁠ ⁠A quorum for all meetings of the directors shall be one-third of the directors. A quorum for all meetings of the membership, including the annual meeting, shall be 100 members of such body. Each member is entitled to one vote.

4.⁠ ⁠Except as otherwise provided, all matters shall be decided by a majority vote of those present and voting. All votes shall be cast in person and no proxy voting shall be permitted, except at and only at annual meetings provided, however, that the Board may, by majority vote, direct that a mail ballot be taken on any matter. Presence and voting at meetings shall be by physical presence and by virtual presence consistent with New York Business Corporation Law Section 708(c).

VII. Board of Directors Meeting (9:30 p.m.)